Clerk Responsibilities

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Criminal cases include felonies, misdemeanors, miscellaneous criminals..

Traffic cases are comprised of infractions, local ordinance violations and exempted ordinance violations.

Civil cases include torts, civil plenary cases, protective orders, miscellaneous civil, reciprocal support, small claims, domestic relations, mental health, adoption, supervised and unsupervised estates, guardianships, trusts, children in need of services (CHINS), juvenile delinquency, juvenile status, juvenile miscellaneous and juvenile paternity.

The Record of Judgments and Orders serves as the historical record of the court’s verbatim orders.

The Judgment Docket is used by abstract companies to show liens against real estate, and information is also recorded by credit companies to provide assistance to those who lend money to individuals and entities.

The Chronological Case Summary serves as the sequential record of the judicial events in a case.

Indexes are vital records for locating cases and conducting criminal or civil record searches concerning individuals or entities.

Process marriage applications and issue marriage licenses. They are also authorized by statute to perform marriage ceremonies but may choose not to do so.

Prepare notary certifications, register bail agents, and process applications for license for distress sale, passports, hunting and fishing licenses.

Record certified breathalyzer operators, judgments including State income and unemployment tax warrants, bonds of numerous public officials, and other miscellaneous records.

Civil documents include summons, subpoenas, garnishment orders, proceedings supplemental, writs of execution or attachment, orders of sale, body attachments, protective orders, notice of claim, contempt citations, orders to appear, SR33.

Criminal documents include arrest warrants; jailer’s releases commitments to jail and correctional facilities; change, release and forfeiture of bond forms; bondsman ordered to produce notification; and transport orders.

Probate documents include publications for newspapers regarding the opening and closing of estates, notification of heirs, wills, inventories, inheritance tax orders and final reports.

Juror names are drawn, and notices are generated for prospective jurors and those assigned to panels.

Record of Proceedings for appeal to the Appellate and Supreme Courts are prepared and/or approved.

Reports are filed with appropriate agencies including the Auditor, Treasurer, Bureau of Motor Vehicles, Indiana State Child Support Division, State Treasurer, etc.

Court costs, judgment money and many other fees are collected on civil cases.

The Clerk collects fees and fines for city, county and state, deferral and pre-trial diversion fees, and extradition and restitution fees for criminal misdemeanor and infraction cases.

User fees for special interest groups include: Conservation Officers Fish and Wildlife Fund, Public Defender Fee, Marijuana Eradication Program Fee, Alcohol and Drug Services Program User Fee, Law Enforcement Continuing Education Fee, Drug Abuse, Prosecution, Interdiction and Correction Fee, Alcohol Abuse Deterrent Program and/or Medical Fee, Alcohol and Drug Countermeasures Fee, Child Abuse Prevention Fee, Domestic Violence Prevention and Treatment Fee, Highway Work Zone Fee, Special Death Benefit Fee and Mortgage Foreclosure Counseling & Education Fee.

Child Support represents a significant portion of collections made, and Federal Title IV D case processing generates incentive monies to counties.

Election Board Official/Appointed Deputy
Prepares and proofs ballots; processes candidate declarations and campaign finance reports; appoints, trains and compensates precinct election day staff members; provides and allocates supplies and equipment for all precincts; redefines precinct boundary lines; demonstrates and instructs in the use of voting machines; verifies accuracy and integrity of voting machines; and provides election day assistance to precinct workers, media and general public. The Clerk is appointed by statute to serve as the Secretary to the County Election Board.Machine Technician
Performs critical tests on machines; sets machines to distinguish unique voter classifications; inserts ballots; and may instruct precinct workers on use of machines.

Canvass Board
Verifies and tallies machine, absentee and write-in votes; and prepares certification of the official vote totals.

Absent Voter Board
Receives requests, determines voter’s eligibility and accepts application; provides appropriate ballots to enable voting in federal, state, county, municipal, township, school board, and special elections; conducts voting for confined voters at private homes, nursing homes, and hospitals.

Polling Location
 Secures voting precinct locations; complies with federal handicapped accessibility requirements; recommends adjustments to facilities; and mediates contracts.

Voter Registration Official
Registers all voters within county; maintains official records of voter registration and voter turnout histories; generates records for use by precinct election board members to verify registered voters at polling locations; instructs and gives credentials to outside registrars; maintains records for jury management; notifies voters of precinct changes; provides certification for petition of candidates’ and independent political parties’ names to be on the ballot.